The marketing process in commercial real estate brokerage should never be ‘generic’ with perhaps one exception and that is in the promotion of ‘open’ listings. ‘Open’ listings generally waste everyone’s time, and will usually only sell or lease through some factor of ‘luck’. You can’t base your commercial real estate brokerage business on ‘luck’.
How Are Listings for You?
Some agents and brokers will claim that they must list ‘openly’ because ‘that is the way the market is for them’ and the only way they can get new listings. Whilst I accept that fact initially for those agents that are very new to the industry, I will say that the best agents avoid ‘open listings’. They grow their profile and market share consistently over time so that the new clients and prospects locally will come to them to list properties for sale and lease. That is when it is really easy to demand ‘exclusivity’.
If the client really wants the best agent then they must accept the terms of engagement that the agent is offering. They are then your terms! Are you ready to package your professionalism and sell it?
Are You the Expert?
If you have a comprehensive and specialised personal brand as a local property ‘expert’, then it stands to reason that people will want to list their property with you rather than some other ‘random’ agent or groups of agents. Take a serious look at your personal marketing processes.
Taking this point further, your market share and listing conversions of an exclusive nature will largely depend on your ability to establish your brand as the ‘go to agent’ for your location and property speciality. You can and should invest more time in building your real estate image and speciality.
Here are some rules to help you do that:
- Your Listings – Understanding the point that I made earlier about ‘exclusivity’, make the marketing process very special and deep with all of those high quality listings that you are bringing in. It is difficult for other property owners and investors to ignore the activities of any agent with the best properties and the best marketing ideas.
- Other Agent Listings – If you are stuck for current listing stock, use other agent’s listings in a location to talk to local property owners and tenants nearby to any listing. Some simple questions and conversations will help you find the next listing in the same street or perhaps a business owner looking to relocate.
- High end marketing campaigns – Get some traction with your marketing by seeking and converting vendor paid funds. If your advertising efforts on any quality property are of a higher professional level than that of your competitors, you should be attracting the new business leads and enquiries very easily.
- The personal approach – You are the marketer of your business. You sell your services well then people will choose the agent that they trust and believe has the better business and market coverage. Is that you?
Simple marketing rules like these help you consolidate market share and listings as an agent or broker in commercial real estate. Follow the rules and grow your real estate business.
You can get more commercial real estate brokerage marketing tips in our ‘Snapshot’ eCourse right here.
As an agent in commercial real estate for many years, I know that every bit of marketing material needs to be carefully optimised. The rule applies even to the envelopes that you use in your direct letter or brochure campaign.
You want your letter to be seen and opened. The envelope will help with that. If the envelope is too ‘business like’, it will hit the rubbish bin faster than you can imagine. So we should set some rules to the letter process to be adopted in commercial real estate.
Try some of these:
- Use a non-standard envelope colour. Blue is good and also is orange. The colour should still allow the address details to be clearly seen.
- The ‘return to sender’ address on the back of the envelope should be hand written with an address only. Leave off your name.
- Use a non-standard envelope size. Try an envelope that is smaller than the traditional business DL size.
- Use real stamps on the letter and not a ‘franking machine’ embossing. Real stamps attract the eye and help the readability factor.
- Hand written addresses on your envelopes should be in blue ink. Make sure that your handwriting is clear and legible; it shows respect.
- Do not bulk up the envelope with too much marketing material. A business card is all that you need inside the envelope with your letter to send a professional business message.
- Open rates on envelopes are better between Wednesdays and Fridays. To achieve this delivery focus, send your letters on a Monday.
- If you want your letter to be seen amongst others, pay for priority postage and overnight delivery.
- Always follow up your letters a few days after sending.
- Sign your initials across the envelope flap on the rear of the envelope. It appears like a ‘seal’ to the reader and then adds to the personalisation.
Simple rules like this will help your sales letters reach the required person. More importantly they will help your envelopes get opened and the contents read.
Personalised envelopes and direct letters can be a good part of your marketing campaign to build your prospect list and support your direct prospecting efforts or cold calls.
The commercial real estate industry is based largely on relationships and trust. You can extend and grow those factors in the way you address and send your envelopes to prospects and targets.
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In commercial real estate sales or leasing, every little bit helps when it comes to marketing the property to the target market and local area. A correctly constructed marketing campaign should be 75% focused on the local area and 25% focused on the greater region and beyond. Here are some tips on marketing from our Newsletter for agents.
In just about all property marketing efforts, we find that most enquiries will come from local business owners and local property investors. This is the reason for the bias to local marketing. Sure you may have some properties that are an exception to the rule but almost always it is the local enquiry that really matters
So all of this being said, the advertising effort for any property and listing should be comprehensive and across a number of marketing tools and systems. The days of ‘generic’ advertising and promotion are well gone.
So let’s differentiate marketing between ‘open listings’ and ‘exclusive listings’.
- In the ‘open listing’ situation you have no control on the property or the client. For this reason advertising is largely a matter of convenience. You put a sign on the property and an advert on the internet. Any enquiries that you get you can process in an ordinary way. Importantly you should not waste much of your time on any ‘open listing’. If the client will not trust you with an ‘exclusive’ agency, then understand that your focus should be elsewhere on your better listings.
- ‘Exclusive listings’ are better for the client and for you. If the client is genuine in the sale or lease process, ‘exclusive’ listings allow you to get deeply into promoting the property to the local area. The communication between you and the client is a lot stronger and more relevant to getting results from the marketing campaign. Every ‘exclusive’ listing should include a reasonable amount of vendor paid marketing funds.
When you are to promote a property to the local area, a campaign should be structured on the target market, and personally driven by you as the agent or salesperson. When you get too many listings, the ‘personal’ side of property promotion gets a lot more difficult. The number of ‘exclusive’ listings that you can take on at any one time is about 15 listings. Beyond that number, you need a personal assistant to help you with the required systems and processes. Remember that the client wants to talk with you and not your assistant.
To put high value and relevance into your property promotion, take every listing personally into the area and the business community. Use every listing as a reason to talk to business owners and property investors. In this way you will get better results from all your marketing campaigns.
You can get more free tips like this in our Newsletter for Commercial Real Estate Agents.