Commercial Real Estate Agents – Leasing Tools that You Need Today

In commercial or retail property leasing, it is important that you are prepared for the property inspections that you take with prospects.  You only have a short time to create the interest of the tenant prospect and move them to a lease offer.

Here are some tips from our Newsletter.

So what is the focus of the leasing inspection? It should be to create the interest of the tenant and remove any questions that they may have regards the property.  To do this you have to be prepared.

Here are some leasing tools that you can use as part of the leasing inspection of vacant premises:

  1. Be aware of the competing properties in the local area.  The prospective tenant is bound to have seen those properties with other agents or at least be aware of the space availability and the asking rent.  You will have to know the differences in properties and why one rent is more relevant than another.
  2. The asking rents for your property should be in parity to the market rents locally for properties of similar type.  Have you checked that out?  Is your asking rent within the reality of the current market rents?  How will you pitch the rent requirement to the tenant when they challenge you?  How can you sell that rent package?  You will need to have your answers ready.
  3. Take some measurement tools to the property.  That will usually be a laser measurement tool to calculate distances, plus a measurement ‘wheel’ that you can use to walk around the property.  It is important that you do not certify areas and distances as you are not a surveyor, however you can give approximations to the tenant so they know approximately what factors exist in the property.
  4. Always have a camera with you to take photos of relevant parts of the property.  It is remarkable where those photos will come in handy in later conversation with tenants.
  5. Take a list of services and amenities in the property, together with fixed improvements that may be relevant and important to tenants in occupation.  Some tenants are very interested in communications and power capability in the premises.  Ensure that you have the information at your fingertips.
  6. When it comes to inspecting office premises, the tenants like to know about the finishes that are required in any fitout changes.  If your property is a modern property with quality finishes, there will be some guidelines to apply here when it comes to negotiating tenant fitout design and standards.  Get details of these things from the property manager or landlord.
  7. The plans for the property will show as built factors relating to structure, electrical, air conditioning, hydraulic, and lighting.  The plans will also show you where the riser is in the building for the tenant to tap into the property services.
  8. Take notes of all representations made and comments given in a leasing inspection.  Those comments could become critical in the ongoing lease negotiations.
  9. Lastly you should have a reasonable knowledge of the outgoings to be paid by the tenant in the property.  Those outgoings will be impacted by the type of lease to be used.  Those outgoings should be in parity with other properties of similar size and type in the local area.

When you are fully prepared, the leasing process and inspection becomes much easier.  Top leasing agents are always prepared to give the right information in the property leasing inspection.

You can get more tips like this in our Newsletter.